The fundamental login problem
Notion gives you two imperfect options for sharing with clients:
Option A: Public link
- Anyone with the link can access (not secure)
- Clients can only view — no interaction possible
- No way to track who's accessing your content
Option B: Invite as guest
- Clients must create a Notion account
- Confusing experience for non-Notion users
- Managing guest permissions becomes a nightmare
The organization problem
Notion is designed for internal teams, not client-facing work. When you try to share parts with clients:
Separate pages for each client
You end up creating duplicate "client portal" pages for every client, each with custom views pulling from other databases.
Complex to maintain
Every update requires manually syncing multiple views and pages. What starts simple becomes a tangled mess as you scale.
Risk of accidental exposure
One wrong permission setting and your internal data could be visible to clients.
Missing client collaboration tools
Even Notion's rich feature set lacks fundamental tools for professional client work:
Limited file sharing
No native messaging
No contracts or e-sign
Zero branding control
No matter how much you customize your Notion pages:
Hubflo: A client portal built for clients
Instead of hacking Notion into something it's not, use a platform designed from day one for client collaboration.
With Hubflo, you get:
Professional client experience from day one
All the tools you need for client collaboration
Everything Notion lacks for professional client work — built-in and ready to use.
File Sharing
Forms
Messaging
